Litigation Legal Administrative Assistant

Reports To: Director of Human Resources

Position Description:

Working with other LAA team members, the LAA is responsible for providing a broad range of administrative support for attorney and/or paralegal in the litigation practice area. Duties may include document production; creation and maintenance of files; closing of files; preparing and processing correspondence, memoranda, and complex legal documents; billing and timesheet processing; federal and state e-filing; and performing other administrative functions.

Primary Duties and Responsibilities:

• Prepares, reviews, and edits legal documents and correspondence of a confidential nature, transcribing dictation as needed, ensuring high quality, accuracy, and comprehensiveness.
• Creates and maintains a filing system; opens and closes files in a timely fashion. Assists in processing conflicts searches and processing client intake forms.
• Manages all incoming and outgoing mail, faxes, and phone calls in a confidential, organized, and efficient manner.
• Establishes and maintains a current calendar of events and a deadline reminder system for assigned attorney(s) – arranges meetings, coordinates travel arrangements, and schedules appointments.
• Assists in billing process by entering attorney time, coordinating billing reports, and preparing and sending bills.
• Prepares attorney expense claims.
• Acts as a liaison between assigned attorney(s) and clients, as well as internal departments and external affiliates, including financial institutions, municipal, and government departments as required.
• Federal and state e-filing, reviews court lists, posts/tracks time, and prepares and maintains client records.
• Assists with knowledge sharing, mentoring, and training of co-workers and new employees as requested. Backs up other assignments as necessary.
• Other related and administrative duties as assigned.

Skills & Experience:

• High school diploma required, 4-year degree preferred.
• Proven administrative support experience.
• Excellent communication, organizational, time management, and client service skills.
• Ability to multi-task and work in a team-oriented environment with all levels of staff.
• Strong proofreading and grammar skills. Ability to meet deadlines.
• Above average proficiency in Microsoft Office.
• Strong attention to detail.
• Aptitude for learning new software and systems.

Interested candidates should send resume to Debra Hartfiel via email at debra.hartfiel@maslon.com.